Brown-Forman Receptionist - Prague (Maternity Leave Cover approx. 2 years) in Prague, Czech Republic
Scope: Receptionist for Brown-Forman Czech office. Greet visitors warmly and professionally, provide them with positive hospitality both in person and on the phone.
Act as primary receptionist for all visitors
Keep Manual of the reception up-dated all the time for any kind of emergency with all the contacts being used.
Timely circulation of business and trade periodicals and interoffice communication; maintain notice boards to ensure they are updated and outdated materials removed; subscription renewal, periodical distribution.
Attendance Records Management
Sales Representatives Attendance Management
Prague Office Attendance Management
On-going evidence of Home Office, Sick-Day, Business trips of all local employees, expats and maternity leavers
Meal vouchers ordering
Travel Services Arrangements
Flight Tickets Ordering
Taxi Cards Maintenance
Birthday list maintenance
Arrangements of birthdays celebration in the office quarterly
Updating and publishing the birthday list continuously
Office Management Support
Business Cards ordering
Contact list maintenance
Building Entry Cards maintenance
Communication with cleaner
Regularly check on conference rooms and kitchen to be sure that all is in order to be used.
Regularly check on printer and copier paper refill
Office Supplies Ordering - Check and order the inventory to ensure sufficient resources continuously
Support with Meeting Arrangements
Czech Team Meetings
Meetings in Prague Office
Continuously mapping hotels and available teambuilding activities in Czech Republic
Administrative Support to Procurement Specialist
Proactively seeking new improvement opportunities in office suppliers services
Tender data preparation - offers, documents, background
Online Contracts Database Maintenance - scanning contracts, watch contracts end dates, updating database, etc.
Ordering System Maintenance
Car fleet management support
Management of mobile tariffs for the office
Responsibility for Petty Cash Expenses
Match invoices with orders
Documents needed for invoices
Other admin support
Product Listing Evidence
Experience in administration role
Knowledge and Skills:
Good English and Czech skills (written and spoken)
Organization and Communication skills
Brown-Forman, founded in 1870, is a diversified producer and marketer of fine quality beverage alcohol brands. Headquartered in Louisville, KY, Brown-Forman currently employs about 4,000 people and has offices or facilities in 30 cities across the globe. Starting in the mid-1950s, the company began a series of acquisitions that would place it among the top 10 largest spirits companies in the world, selling its brands in more than 135 countries across the globe. These include many of the most well-known and best-loved wines and spirits brands, including Jack Daniel’s, Finlandia Vodka, Old Forester, Woodford Reserve, Herradura and el Jimador Tequilas, and Korbel champagnes. For more information about the company, please visit http://www.brown-forman.com.
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Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.
Business Area: Europe
Country: Czech Republic
Req Type: Exempt