Brown-Forman Receptionist - Prague (Maternity Leave Cover approx. 2 years) in Prague, Czech Republic

Job Description:

Position Summary:

Scope: Receptionist for Brown-Forman Czech office. Greet visitors warmly and professionally, provide them with positive hospitality both in person and on the phone.

Responsibility:

  • Reception Management

  • Act as primary receptionist for all visitors

  • Keep Manual of the reception up-dated all the time for any kind of emergency with all the contacts being used.

  • Timely circulation of business and trade periodicals and interoffice communication; maintain notice boards to ensure they are updated and outdated materials removed; subscription renewal, periodical distribution.

  • Attendance Records Management

  • Sales Representatives Attendance Management

  • Prague Office Attendance Management

  • On-going evidence of Home Office, Sick-Day, Business trips of all local employees, expats and maternity leavers

  • Meal vouchers ordering

  • Travel Services Arrangements

  • Flight Tickets Ordering

  • Taxi Cards Maintenance

  • Taxi Ordering

  • etc.

  • Birthday list maintenance

  • Arrangements of birthdays celebration in the office quarterly

  • Updating and publishing the birthday list continuously

  • Office Management Support

  • Business Cards ordering

  • Contact list maintenance

  • Building Entry Cards maintenance

  • Communication with cleaner

  • Regularly check on conference rooms and kitchen to be sure that all is in order to be used.

  • Regularly check on printer and copier paper refill

  • Office Supplies Ordering - Check and order the inventory to ensure sufficient resources continuously

  • Support with Meeting Arrangements

  • Czech Team Meetings

  • Meetings in Prague Office

  • Continuously mapping hotels and available teambuilding activities in Czech Republic

  • Administrative Support to Procurement Specialist

  • Proactively seeking new improvement opportunities in office suppliers services

  • Tender data preparation - offers, documents, background

  • Online Contracts Database Maintenance - scanning contracts, watch contracts end dates, updating database, etc.

  • Ordering System Maintenance

  • Car fleet management support

  • Management of mobile tariffs for the office

  • Responsibility for Petty Cash Expenses

  • Invoice Processing

  • Match invoices with orders

  • Documents needed for invoices

  • Other admin support

  • Stock Report

  • Product Listing Evidence

  • etc.

Must Requirements:

Experience in administration role

Knowledge and Skills:

  • Google Apps

  • MS Office

  • Good English and Czech skills (written and spoken)

  • Organization and Communication skills

#ND 1

About Brown-Forman:

COMPANY:

Brown-Forman, founded in 1870, is a diversified producer and marketer of fine quality beverage alcohol brands. Headquartered in Louisville, KY, Brown-Forman currently employs about 4,000 people and has offices or facilities in 30 cities across the globe. Starting in the mid-1950s, the company began a series of acquisitions that would place it among the top 10 largest spirits companies in the world, selling its brands in more than 135 countries across the globe. These include many of the most well-known and best-loved wines and spirits brands, including Jack Daniel’s, Finlandia Vodka, Old Forester, Woodford Reserve, Herradura and el Jimador Tequilas, and Korbel champagnes. For more information about the company, please visit http://www.brown-forman.com.

We're on Twitter: https://twitter.com/BrownFormanJobs

See us on LinkedIn: https://www.linkedin.com/company/brown-forman

Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.

Business Area: Europe

City: Prague

State: Int'l

Country: Czech Republic

Req Type: Exempt

AutoReqId: 3586BR