Brown-Forman HR and Payroll Support Analyst in Guadalajara, Mexico
Imagine working for a company that welcomes you in, inspires you to bring your best self to every opportunity, and encourages you to grow and develop your career in a resilient and fun industry. Brown-Forman offers our employees this kind of career and environment and has for more than 150 years. Together, we proudly live and work by our values, striving each day to be better and do better as people, as a company, and as members of the communities we call home. Come have a seat at our table.
What You Will Do in This Role:
This position will lead and support Human Resources/Payroll processing. The role will be responsible for Payroll and Human Resources processes to ensure timely and accurate submission that impacts payroll and payroll processing. This role will also support administrative tasks and assists with both HR and Payroll in the completion of updated employee data in the Payroll Vendor portal.
How You'll Know This Role Is For You :
HR Related tasks:
Gather data that is required to be reported to Payroll for payment processing. This includes pulling down data from Workday (HR/Payroll System), creating an EIB (file load) and sending it for processing.
Balancing of File loads.
Enter/add OTP for employees as needed for payroll processing. Enter Leave of Absences into Workday and ensure approval prior to payroll integration is processed
Update LOA’s, adjusting dates and end dates when applicable.
Manage all LOA and work directly with the Medical Team, the employee’s Doctor and the employee to ensure the accurate reports/paperwork and information is delivered to B-F for leave processing
Works closely with Payroll and HR to ensure proper notification, documentation and escalation items are sent timely
Sales Incentive Processing for Monthly & Annual payments processing? This included working with HR on the SI amounts, creating an EIB to load into Workday for payment processing and validation, in addition to working with Payroll on notifications regarding payments. Additionally, ensure the payments are processed based on the Payroll Schedule.
Process ONO transactions. Ensure all Human Resources related updates that impact payroll in the Ono Payroll System are updated timely, in relation to the Payroll Calendar. This is required for all New Hires, Rehires, Terminations and for Compensation changes. The Govt. requires this information to be updated timely in the Social Security Payroll Portal prior to sending the integration to our Vendor and this role will be responsible for entering all updates into the Ono System and ensuring both Workday and Ono match for correctly payroll/tax reporting purposes.
Prepares ad hoc reports, metrics and presentations
Analyzes information and identifies opportunities for improvement
Prepare monthly reports for HR & Payroll as applicable.
Provide customer service to all HR representatives and employees and effectively communicate all payroll-related information, including vacation balances and general payroll questions.
Work in the Plant and field 1-2 times a week to help with HR/Payroll related questions that our colleagues or stakeholders may have.
Work as a liaison between HR and Payroll to ensure colleagues are cared for and any payroll discrepancies are cared for timely.
Participate in HR/Payroll Weekly Meetings to help with projects/resolutions.
Monitoring and tracking WD changes / correcting errors made to ensure they are finalized in Workday prior to the integration running.
Business partner to anticipate new changes in labor law reforms.
Payroll Related responsibilities:
LATAM Payroll Accounting responsibilities. This role will care for and execute the payroll Reconciliations, Payroll Journal Entries, Accruals and the management of the GL Payroll file/exceptions and errors. Partner with the Vendor if there are any errors/concerns to ensure the GL is processed correctly. Currently this includes the GL and Accounting tasks for Mexico, Chile, Columbia, Argentina and Dominican Republic.
Ad-hoc support to payroll processing, reporting and analysis for the region.
We Are Looking For People Who:
Bachelor of Accounting or similar
5+ years of experience in similar roles.
Proficient in Google apps (sheets, docs, etc.), as well as Excel
Experience with SAP and Workday is desirable
Knowledge and experience in general HR, Accounting, Resource Management, Administration, Taxes (local and federal), internal policies and procedures
Knowledge and experience in payroll processes, compensations, payroll taxes, social security, savings accounts, pension plans.
Partner with other areas to achieve process improvements, achieve goals and meet deadlines.
Multitasking skills are a must.
Discretion to handle confidential information
Oral and written communication skills and ability to clearly discuss payroll issues with employees at different levels in the organization and externally with payroll providers and government agencies.
Analytical and problem-solving skills
- Languages: Proficient in English, oral and written. Prefer bi-lingual if possible.
Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.
Business Area: Global Supply Chain
Req ID: JR-00006152