Who is Brown-Forman?

Brown-Forman is one of the largest American-owned global spirits companies. For more than 150 years, Brown-Forman Corporation has enriched the experience of life by responsibly building fine quality beverage alcohol brands, including Jack Daniel’s Tennessee Whiskey, Finlandia Vodka, Jack Daniel’s Tennessee Honey, Gentleman Jack, Woodford Reserve, El Jimador, Herradura, BenRiach, GlenDronach, Slane and Fords Gin among others. Brown-Forman’s brands are supported by approximately 4,700 employees and sold in more than 170 countries worldwide.

Meaningful Work From Day One

Reporting to the HR Director, the purpose of this position is to provide full HR and Office administration support (including payroll, Occupational Health & Safety, personal rights, car fleet and office supplies, etc) to support all Brown-Forman Turkiye employees.

What You Can Expect

On-boarding and off-boarding process

• Updating documents for the welcome pack

• Preparing the welcome pack

• Organizing internal training and induction meetings for new employees

• Preparing a set of mandatory documents for introduction of a new employee

• Organizing initial health and safety training

• Preparing referrals for obligatory occupational health examinations

• Collecting obligatory documents form new employee

• Responsibility for any administrative steps connected with dismissal (after documents have been signed)

Management of documentation and HR administration

• Collecting the social documentation and providing it to HR & Payroll provider

• Collecting vacation requests and controlling the employees’ vacation statuses

• Collecting sick leaves

• Supervising the validity and preparing new contracts of employment

• Updating the employees’ medical examinations

• Supervising the validity and organizing periodic health and safety training

• Issuing certificates of employment and certificates of earnings for employees

• Providing payroll with debt collection documents and the social insurance documentation

• Updating in the Workday system the employment and any changes in positions necessary for the correct state of data

• Maintenance of the organizational chart and the employment on an on-going basis

• Preparing the required HR and payroll documentation on an on-going basis

Cooperation with providers of employees’ benefits

• Updating lists of participants in the medical care

• Updating lists of insured employees in the insurance company

• Processing employees’ requests/complaints

• Ordering Sodexo vouchers according to company’s regulations and providing information to payroll

Travel & Entertainment & Training Management

• Leading process of timings agreement and participants calendars updates

• Organizing logistics needs – room, equipment, beverages

• Support HR Specialist in preparation of training materials

Office Administration & Car Fleet Management

• Monitor and order all office supplies including stationery, flowers, equipment etc.

• Manage and organize cleaning and/or reception support

• Be the point of contact on all office management, office supplies and car fleet duties

Other tasks

• Describing and settling invoices in Coupa

• Supporting the preparation of materials and data for business meetings (bizmix, annual meetings)

• Supporting the preparation of HR analyses and data

• Maintaining the calendar of HR activities in a given annual cycle

• Maintaining and organizing data and documents on the HR drive

• Updating the presentation of the HR team, responsible for the visual aspect

• Supporting the organization of departmental meetings of the HR team and Administration

• Maintenance and current monitoring of HR budget, both in the L&D area and in the scope of current expenses of the department

What You Bring to the Table

Education: College/University (Bachelors or Equivalent)

Experience: 5 - 7 years in HR & Office Administration & Payroll

Excellent written and oral Turkish and English language

What Makes You Unique

Ability to build productive relationships with internal and external stakeholders

Show curiosity and eager to learn

Attention to detail and drive for results every day in addition to the mindset for continuous improvements

Experience in a multinational environment with skills and knowledge in HR and Office Management

Nothing Better in the Market

Total Rewards at Brown-Forman is designed to offer our people a Premium Experience to ensure our sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay & bonus based on individual and company performance. We offer a range of benefits that reflect company values and meet the needs of our diverse workforce.

At Brown-Forman Turkey, we can offer a competitive benefits package including, but not limited to, life insurance, participation in private health insurance, along with global career opportunities.

#LI-MZ1

Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.

Business Area: Emerging International Division

City: Istanbul

State:

Country: TUR

Req ID: JR-00005855