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Brown-Forman Operations Team Assistant and Projects Coordinator in London, United Kingdom

​Imagine working for a company that welcomes you in, inspires you to bring your best self to every opportunity, and encourages you to grow and develop your career in a resilient and fun industry. Brown-Forman offers our employees this kind of career and environment and has for more than 150 years. Together, we proudly live and work by our values, striving each day to be better and do better as people, as a company, and as members of the communities we call home. Come have a seat at our table .

Meaningful Work From Day One

To provide PA support to the UK Leadership team (UKLT) in the areas of administration, travel, communication, organisation, meeting prep/planning and project work.

Internally this role will be called Executive Assistant and will be 5 days a week in the office.

What You Can Expect

Administrative and Organisational

● Coordination and planning of appointments, meetings, conferences, external social events and other events for the organisation

● Coordination and hosting of weekly UK Team Huddles and general UKLT presentation support

● Management & coordination of calendars for Senior Leaders as needed

● Management & leadership of projects assigned by Senior Leaders

● Assist with travel arrangements for Senior Leaders

● Preparing and communicating agendas, building presentations, taking meeting notes, action items and tracking completion of follow-ups

● Coordinate development and distribution of internal communication

● Manage internal communications i.e. newsletters, weekly huddle emails, ad hoc organisation-wide communications

● Budget management and organisation of customer trips

● Carrying out ad hoc projects as required to support the organisation e.g. Great Place to Work

MRM ownership & management for Customer Marketing

● Centralise and input activities into our marketing resource management tool (MRM) based on local Customer Marketing tracker.

● Track customer marketing activations to support the Customer Marketing team.

● Assist in brand budget consolidation at each month end.

Reception Cover

● Coverage of reception during lunch and when required

What You Bring to the Table:

● Experience of working in a PA/administrative role and of supporting a group of senior managers

● In-depth knowledge of administrative office functions

● Excellent organisational skills in planning and prioritising work, to execute multiple tasks under minimum supervision and follow through on commitments

● Ability to take ownership, handle and prioritise a high volume and varied workload independently in a fast-paced environment

● High level of professionalism and courtesy in performing administrative duties and communicating appropriately with a variety of contact points

● High degree of independent judgement and initiative, in a team-oriented, self-managed and multicultural working environment

● Strong interpersonal skills; able to develop and maintain effective working relationships with all levels of internal and external contacts and with diverse cultures

● Self-starter with proven ability to identify issues and projects, plan and prioritise with demonstrated ability to organise and manage multiple projects to completion by specific deadlines

● Adaptable, flexible, resilient, confident, proactive and curious

● Strong IT experience - MS Office applications & Google applications, Airparrot, Webex etc

What’s It Like To Work Here:

Our vision for Brown-Forman UK is to be the industry leading organisation by delivering top tier results, through building a diverse culture that inspires people, celebrates teamwork and rewards agility.

Just six months after launching its newly independent organisation in the United Kingdom, Brown-Forman UK was officially certified as a Great Place to Work and a Centre of Excellence in Wellbeing in 2020-2021. We were certified in 2021/2022 as a Great Place to Work in Excellence in Wellbeing reaching the Top Ten employers within the Medium Sized category of employers, and number one in beverage alcohol companies. We have just been certified again for a third year in a row as a Great Place to Work!

We believe all employees can realise the true value of diversity and inclusion and create a stronger, more competitive organisation where each employee has the opportunity to reach their desired potential. In the UK we have a Diversity Council consisting of our UK Leadership Team and also four employee resource groups (ERGs) for our employees: GROW (Growing Remarkable Outstanding Women), YP (Young Professionals), SEED (Supporting & Elevating Ethnically Diversity) and PRIDE (LGBTQI+). Alongside these ERGs we have various committees such as Alcohol Responsibility, Sustainability and Livewell teams that have great engagement within the business and make a great difference to the environment we work in.

Nothing Better in the Market

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce​.

In Brown-Forman UK, some highlights of the competitive benefits we offer include, but are not limited to, medical/dental insurance, flexible-working options, product allowance and gym membership; along with global career opportunities.

To find out more about what it’s like to work at Brown-Forman UK, please visit our LinkedIn Life Page. We look forward to meeting you soon!

Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.

Business Area: Europe Division

City: London


Country: GBR

Req ID: JR-00005282