Brown-Forman Brown-Forman Distillery Coordinator in Louisville, Kentucky

Job Description:

Position Summary:

This position supports and is critical to a variety of roles within the Distillery to facilitate smooth and efficient daily operations, including:

  • responsibility for by-products sales and shipment.

  • purchasing of whole grains and chemicals.

  • inventory control of raw materials and finished goods, and

  • monthly governmental compliance reporting.


  • Responsible for over $1M in annual by-products sales: Includes daily communications with customers, brokers, and freight companies to ensure smooth flow of shipments and prevent reaching maximum tank capacity limits. Determines weekly volumes, locates buyers, and negotiates prices. Prepares sales invoices and sends upload spreadsheets and invoice copies to BF Credit Department for SAP entry. Tracks all sales and inventories and reports to BF management on a monthly basis. Completes all annual state feed registrations and quarterly sales reports in a timely manner. Prepare all ATF paperwork for daily production and transfer to Warehouse. Maintain regular communications with Cistern Room and Warehouse personnel to ensure smooth operations.

  • Coordinate with BF commodities Manager in purchasing over $5M of whole grains for the Distillery’s annual whisky production: Tracks incoming inventory of raw materials, reconciles ticket weights, and verifies receipt entry to ensure accurate and timely payment to vendors.

  • Act as Buyer for Distillery: Places direct orders, issues purchase orders to departmental managers upon request, tracks all capital expenditures, enters all data in SAP, and resolves invoice issues with vendors.

  • Tracks and reports all whisky production: Daily calculations of gauge and government gallons, yields, average barrel fills. Accurately completes all compliance DOT and BATF paperwork.

  • Accurate and timely preparation of various reports to internal and external contacts: Monthly internal reports include distillery production, by-product sales, grain inventories, coal usage, manhours, and safety data. External reports include Monthly report of Production Operations to BATF, annual report on occupational injuries and illnesses to the US Department of Labor, and timely reporting of all work-related injuries or illnesses to Liberty Mutual.

  • Prepare and maintain all OSHA and Workers Compensation records: This includes miscellaneous first-aid and accident reports. Maintain adequate inventory of first-aid supplies.

  • Process weekly payroll for Distillery, Maintenance, and Boiler hourly employees.

  • Serve as primary Distillery contact: Provides assistance and directions to visitors i.e. vendors, customers, and truckers.

  • Plan and coordinate various Distillery social events and tours (annual retiree luncheon, employee retirement parties, etc). Participate in daily quality tasting for new whisky production.

Must Requirements:

  • Bachelor’s or Associate's Degree with 2 years administrative, inventory, purchasing or related work experience in a production, distribution or warehousing environment OR 3 - 5 years administrative, inventory, purchasing or related work experience in a production, distribution or warehousing environment.

  • Demonstrated ability to develop business relationships.

  • Strong customer service skills.

  • Strong interpersonal skills with ability to deal effectively and diplomatically with regulatory agency personnel and personnel at all levels of management, both internal and external.

  • Demonstrated oral and written communication skills.

  • Demonstrated ability and experience operating a PC, with specific experience and proficiency with business-related software.

  • Demonstrated Office Management/Administrative skills.

  • Ability to manage multiple projects/tasks simultaneously.

  • Ability to maintain confidentiality around business transactions/negotiations

  • ​Proficient in Excel & Word.

Preferred Experience:

  • Sales/Purchasing/Logistics Experience

  • Demonstrated comprehensive understanding of state regulations pertaining to by-product sales.

  • Bachelor’s Degree in related field

  • Experience with SAP

  • Payroll Experience#SM#TSM

About Brown-Forman:


For more than 145 years, Brown-Forman Corporation has enriched the experience of life by responsibly building fine quality beverage alcohol brands, including Jack Daniel’s Tennessee Whiskey, Jack Daniel’s & Cola, Jack Daniel’s Tennessee Honey, Jack Daniel’s Tennessee Fire, Gentleman Jack, Jack Daniel’s Single Barrel, Finlandia, Korbel, el Jimador, Woodford Reserve, Old Forester, Canadian Mist, Herradura, New Mix, Sonoma-Cutrer, Early Times, Chambord, BenRiach and GlenDronach. Brown-Forman’s brands are supported by nearly 4,600 employees and sold in approximately 160 countries worldwide

For more information about the company, please visit

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Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.

Business Area: Global Production

City: Louisville

State: KY

Country: United States

Req Type: Exempt

AutoReqId: 4331BR