Brown-Forman Regional Payroll Process Manager – Americas in Louisville, Kentucky
The Manager of Regional Payroll Services will be responsible for managing the processing, accounting, reporting, analysis, and system conﬁguration for timely processing of regional payrolls. This position will be responsible for helping to establish strategy, policy and procedures working with other regional areas to ensure consistency and alignment across the globe. This position is responsible for the day-to-day execution of all payroll activities including accurate delivery of payroll, payroll taxes and all other supporting activities. The position will be responsible for continuous process and system improvements. This role will require managing an in-house payroll model (Workday) as well as an outsourced model for other locations.
The position manages and participates on other project teams consisting of various cross functional roles and regions. This role will also be responsible for driving change management within the payroll organization and across business units and stakeholders.
Key regional focus will be Americas – US and LATAM regions (approx. 3500 employees). This position will oversee and help support other global regions for payroll operations as needed. Part of this role will include assisting with transition to a new global payroll model in the future.
Supervise and lead team for operations and activities to execute payroll activities for specified region(s). Manages team for specified region up to 6-10 employees.
Partner with all Human Resources, Legal, and other departments to ensure timely and accurate delivery of payroll.
Provide payroll leadership for specified regions.
Vendor Relationship with payroll and associated vendors
Oversee process to ensure timely and accurate tax payment to government entities on behalf of employees.
Partnership/linkage to global payroll regional leads to develop global payroll strategy, best practices and on-going continuous improvement activities.
This position will oversee and help support other global regions for payroll operations as needed. Part of this role will include assisting with transition to a new global payroll model in future.
Ensure all processing for payroll is completed on time with high level of accuracy. This may be in-house or via a 3rd party provider for approx. 5000 employees.
Trouble shoot and resolve payroll issues as needed.
Interface with 3rd parties as needed for payroll operation.
Effectively manage and execute all aspects of multi-state employee payrolls for 2800+ employees and LATAM region (700+ employees) ensuring accuracy, compliance and outstanding service goals are consistently met.
Ability to understand in-house payroll processes and execution for leading HR system (Workday).
Oversee and work with 3rd party payroll provider and regional payroll leaders to ensure payroll is executed accurately and timely.
Research discrepancies of payroll information and/or documentation to ensure payroll accuracy
Develop, mentor and supervise day-to-day work of payroll staff (6-10 employees) for Americas payroll.
Provides direction for tasks, coordinating priorities and resources, and providing guidance on performance and development opportunities
Review current procedures and partner with key business and regional payroll partners to recommend and implement process improvements and establish best practices
Identify and resolve employee payroll issues.
Develop and maintain documentation of key payroll related processes
Knowledge of Workday and/or other global payroll systems and other payrolls systems.
Provide support to ongoing integration projects of SAP ERP and Stock administration systems
Prepare and review payroll journal entries, perform GL mapping, perform payroll related account analysis, record monthly accrual entries and reconcile payroll and benefit-related general ledger accounts on a timely basis
Prepare and oversee preparation of a variety of payroll related documents (e.g. retirement plan contributions, payroll register, W-2, worker’s compensation, PTO, local tax) for the purposes of compliance, internal control and audit
Ensure compliance with all internal policies and controls as well as compliance with external laws and regulatory guidance, including SOX
Ensure statutory compliance in accordance to each country ́s requirements
Support internal and external audits
Prepare relevant reports and analysis for management
Monitor tax notices, wage orders, and governmental correspondences; record and file tax payments and other payroll contributions and perform reconciliations in a timely manner
Maintain/expand knowledge of existing and new payroll related legislation
Participate in Workday system releases, as well as continued implementations and upgrades
Serve as payroll lead on system projects including upgrades of payroll systems/integrations
Ad hoc projects as required
Required Experience & Education:
Education: Bachelors degree in Accounting, Finance or Business Administration
Experience: 8+ years of relevant work experience including 2-4 years of experience with payroll team management and “hands on” working with enterprise payroll systems (Workday, Success Factors, Peoplesoft, etc.).
Preferred Experience & Education:
Education: Masters Degree
Experience: Experience with international payroll and/or accounting.
Bilingual - English/Spanish
Must have strong leadership characteristics with the ability to establish goals and objectively measure all against the attainment.
Demonstrated ability to develop employees to achieve higher levels of contribution and success.
Solid understanding of payroll taxes and taxable wages.
Ability and desire to understand and positively interact with individuals of numerous cultures and backgrounds.
Proven oral and written communication skills with the ability to clearly discuss payroll related issues with employees throughout the organization, at all levels of the organization; and externally with third-party providers and governmental agencies.
Detail-oriented and good strategic thinking ability.
Ability to work with remote teams and maintain constant communication.
Partner with other stakeholders to achieve process improvements and meet goals and deadlines
The ability to provide candid feedback while, at all times, acting in a professional manner and with the company’s shared values.
Forward thinking with excellent project management skills.
Strong working knowledge of SAP R/3 systems.
Ability to effectively handle confidential information and material.
Salary Grade: 32 4A
Location: Position will be based in the B-F Headquarters office located in Louisville, KY. Relocation assistance to the area will be provided as necessary.
Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.
Business Area: Global Finance
Req ID: JR-00001072