Brown-Forman Executive Assistant in Sydney, Australia
Imagine working for a company that welcomes you in, inspires you to bring your best self to every opportunity, and encourages you to grow and develop your career in a resilient and fun industry. Brown-Forman offers our employees this kind of career and environment, and has done so for more than 150 years. Together, we proudly live and work by our values, striving each day to be better and do better as people, as a company, and as members of the communities we call home. Come have a seat at our table.
Meaningful Work from Day One
The Executive Assistant will work with four Executives of Public Affairs, Sales, Marketing and Commercial and Operations Excellence to provide one-to-one support, anticipating their needs and preferences, operating with integrity and acting as a brand ambassador for our company. You will be responsible for managing, organising and assisting with any tasks required from emails, drafting communications and reports, planning and organising meetings. This role also requires you to support our Office Manager when required. To be successful in this role it requires you to understand the operations of the business, have great interpersonal skills and be willing to take on a challenge.
What you will experience
Administrative support to the Senior Leaders
Actively manage Directors’ complex and changing diaries, including scheduling, negotiating appointments and meetings and organising associated and supporting documentation for Directors
Actively manage travel and accommodation bookings and itineraries for Directors; coordinate with other EA’s globally on meetings/visits by overseas colleagues
Provide confidential and high level executive administration support, anticipate needs and preferences and ensure Directors are aware of any issues
Coordinates effective meetings for Directors by organising and collating meeting agendas, providing confidential minute taking and distribution and coordinating follow up actions. This includes room bookings and equipment set up such as teleconferencing, audio visual presentations, refreshments and prepare/pack down.
Support Directors to prepare and present agendas, slides and powerpoint presentations in accordance with Brown-Forman presentation guidelines
Reconcile expenses within required time frames via accounting system for Directors
Prepare and monitor in a timely manner any personal expenses requiring
Provide general support and guidance in other administration areas as needed
Support Office Manager to oversee general office condition/appearance and
Ensure compliance around keeping overall space organised and tidy.
Support Office Manager in the design, planning, and management of B-F office events and National Conference
In conjunction with Office Manager, liaise with internal teams where necessary regarding special events and visits from senior B-F personnel from the US and elsewhere, providing travel support, calendar invites and drafting itineraries
Partner with Office Manager to provide back-up to B-F switchboard and reception resources as required
What You Can Add To The Team
Great Communication/Interpersonal skills
Exceptional organisational skills with a passion for planning, organising and prioritising administrative tasks and systems, including managing competing tasks rapidly and ensuring deadlines are met under pressure
A flair for creating visually appealing presentations in Powerpoint and/or Google Slides format
Able to work autonomously and in a team
Experience in designing infographics using systems such as Canva etc is highly desirable
Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.
Business Area: Global Legal & Risk Management
State: New South Wales
Req ID: JR-00004382