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Brown-Forman Procure to Pay Analyst - Japan in Tokyo, Japan

Meaningful Work From Day One

Serving as a business partner within the APAC GBS (Global Business Solutions) structure, the Purchase to Pay Analyst position is responsible for facilitating, coordinating financial accounting, reporting, and analytical activities with a focus on communicating quantitative and qualitative information in a clear, accurate, and timely manner. This role is primarily responsible for the P2P operations in Japan.

What You Can Expect

Accounts Payable and Travel&Expenses:

  • Process PO and Non-PO invoices through the Coupa and SAP Systems

  • Research, analyze, and resolve errors and vendor issues in a timely, accurate and professional manner according to invoice processing standards and compliance

  • Maintain professional and effective communication with internal and external customers in a timely and persistent manner using superior customer service skills.

  • Provide general support for Procure to Pay COUPA processes

  • Develop expertise in T&E expenses reimbursement process and system (CONCUR), assist in travel expense reimbursement, performing monthly random T&E controls

  • Ensure established financial controls are adhered to and evidence is retained

Global Business Solutions Staff and Users Training:

  • Responsible for training end users on Accounts Payable, T&E procedures and Coupa

  • Cross- train with GBS team members, experts

  • Take part in maintenance and update of documentation (Standard Operating Procedures) and training materials

Process and Project Tasks:

  • Act as an SME (subject matter expert) for the APAC region.

  • Test upgrades and enhancements applied to the invoice processing including SAP, COUPA, and other systems.

  • Assist with the transition from outsourcing accounts payable function in Japan to performing it in-house.

  • Be a part of Identification, planning and implementation of Accounts

  • Payable process improvements to strengthen controls, maximize system resources and improve efficiency and productivity

  • Help to work on the standardization of the processes across Asia

  • Assist GBS management team with special projects, may also include managing projects

  • Working on the creation of vendor payments reporting tools & reports

Vendor Master Data and Disbursement:

  • Maintain Vendor Master Bank information and coordinate any necessary support with the Treasury or Strategic sourcing departments. This includes receiving all banking from both employees and outside vendors.

  • Perform payment runs: Generate Domestic and International payments; perform related audits; deliver any required reporting; and troubleshoot/resolve exceptions in a timely and accurate manner.

  • Manage all queries from Citibank


  • Perform monthly account reconciliations for Japan.

  • General support on VAT and other tax reporting.

  • Support the monthly closing activities

What You Bring to the Table

  • College/University (Bachelors or Equivalent);

  • 2+ years’ experience in an automated ERP invoice processing environment, preferably SAP or COUPA

  • Strong analytical and problem-solving skills

  • Excellent customer service/communication skills and an ability to develop/maintain effective work relationships with customers at all levels and with other team members

  • Proficient in Microsoft Excel

  • Experience working with international currencies, taxes, and business processes including determining resolutions to issues, errors, etc.

  • High energy level, ability to work independently, and multi-task effectively in a service organization.

  • Excellent written & verbal communication skills in English and Japanese

Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.

Business Area: Global Finance

City: Tokyo


Country: JPN

Req ID: JR-00005586